5.0 Employment Practices Home Page
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Employment practices management is an important function for any business. Federal and state laws and regulations set numerous requirements that must be adhered to if employers are to avoid regulatory and legal liability. However, if employers approach compliance from a proactive standpoint and use the Roster Network systems to clearly define, document and communicate what employees do and how they do it, they will improve both employment practices risk management and profitability by creating the systems for good, objective and fair management throughout the company. This interrelationship between good legal compliance, risk management and profitability is further illustrated by the Risk Management Techniques pages and the Risk Management Techniques for Health Care Providers pages. By assisting in this process, Human Resources can become a vital change agent within the company.
To evaluate your HR policies and procedures, take our unique HR Practices and Procedures Review. The questionnaire will be the starting point of a thorough review of your HR function by your Roster Network Member. You will receive a written analysis containing recommendations. For further information, contact your Roster Network Member or contact Roster Network. This form requires Adobe Acrobat Reader for viewing. Click on the thumbnail below for a free download if you do not already have it installed on your system. If you have trouble with the download, please give us a call at 219.436.6330 and ask for assistance.
Another essential component of good employment practices management is the development and implementation of specific employment policies and procedures and the communication of these policies and procedures to the employees. It is also essential that executive management clearly support and enforce these policies on a consistent basis in each instance if they are to have any validity or enforceability in future cases.
Sample forms, information and templates for policies are as follow. Remember to Ask a Lawyer if you have any questions or concerns and for a final review of your employment practices policies and procedures as adopted or revised.
HR Practices and Procedures Review
This is a questionnaire that identifies needs and opportunities for improvement in HR systems and procedures.
The above section requires Adobe Acrobat Reader for viewing. If you do not have Adobe Acrobat Reader, click on the thumbnail below for a free download. If you have trouble with the download, please call us at 219.436.6330 and ask for assistance.
Employment Practices Risk Management, the Legal Background
5.1.1 Sources of Legal Liability
5.1.6 Employment Practices Risk Management
5.1.7 Management Activities, Exposures and Benefits
Employer and Equal Employment Opportunity Policies
5.2.0 Establishing Employer Policies
5.3.0 General Company Policies and Required Postings
5.4.0 Equal Employment Opportunity Policy
5.6.0 Security of Persons and Property
Employee Policy and Procedures Handbook
5.7.0 Introduction for Employers
5.7.2 Equal Employment Opportunity
5.7.4 Drug-Free/Alcohol-Free Workplace
5.7.5 Security of Persons and Property
5.7.6 Employee Records Access Policy
5.7.7 Confidential Information
5.7.8 Cooperation With Investigations
5.7.9 Dispute Resolution Procedure
5.7.10 Employer's Right to Elect to Resolve Disputes by Arbitration
5.7.11 Employee Conduct/Employment At Will
5.7.12 Communications and E-mail Policy
5.7.13 Acknowledgment of Receipt of Handbook and Agreement To Adhere To Company
Wage and Hour Laws and Employment of Minors
5.9.0 Minimum Wage and Overtime Laws
Employee Complaints, Disputes and Investigations
5.13.0 Procedures For Dealing With Employee Complaints
5.14.0 Dispute Resolution Procedure Outline
5.15.0 Investigation Procedures
Using Temporary Employees and Independent Contractors
5.16.4 The Importance of Objectivity
5.16.6 Defining a New Position
5.16.7 Defining an Existing Position
5.16.8 Identifying Qualified Candidates
Employment Background Reports/Requested Information
5.17.0 Employment Background Reports
5.17.1 Risk Management Essentials
5.17.2 How to Handle Requests for Background Information
5.17.3 How to Order Employment Background Reports
5.18.0 Employee Record Keeping
5.18.1 Types of Employee Records, Uses and Access
5.18.2 Employee Access To Employee Records
5.18.3 Employee Records Access Policy
5.18.4 Record Retention Requirements Under Federal and State Law
5.18.5 Additional Employee Record Keeping Policies
5.19.0 Required Postings, Federal and Indiana
5.19.2 Equal Employment Opportunity
5.19.3 Occupational Safety and Health
5.19.5 Unemployment Compensation
5.19.7 Postings Required in Other States
Discipline, Reduction in Force and Terminations
5.20.0 Discipline of Employees
5.20.3.1 Developing Sound Termination Policies
5.20.3.2 Carrying Out A Termination
5.20.3.3 Termination Checklist
5.20.4 Conducting An Exit Interview
5.21.0 Family and Medical Leaves
5.21.3 Serious Health Condition
5.21.5 Compensation for FMLA Leave
5.21.6 Intermittent or Reduced Hours Leave
5.21.7 Job and Benefits Security
5.21.8 Continuation of Group Health Plan Coverage
5.21.9 Employee Notice Requirements
5.21.10 Health-Care-Provider Certification